Interim Measure of FFB Announcement Process - Roundtable on Sustainable Palm Oil (RSPO)
The Roundtable on Sustainable Palm Oil (RSPO) wishes to inform all Certification Bodies (CBs), RSPO Members, certificate holders, and relevant stakeholders of the interim measure of the FFB Announcement process to support the implementation of the 2025 RSPO Certification System for the RSPO Principles and Criteria (P&C). The interim measure of the FFB Announcement process […]
The Roundtable on Sustainable Palm Oil (RSPO) wishes to inform all Certification Bodies (CBs), RSPO Members, certificate holders, and relevant stakeholders of the interim measure of the FFB Announcement process to support the implementation of the 2025 RSPO Certification System for the RSPO Principles and Criteria (P&C). The interim measure of the FFB Announcement process supports the recording, verification, and traceability of RSPO Certified FFB transactions, particularly where certified FFB are sold or transferred outside theprismatransaction process, which is currently being developed. This interim measure process aims to ensure that certified FFB volumes are properly documented, reviewed, and updated inprisma. Purpose of the Interim Measure for FFB AnnouncementThe FFB Announcement process is intended to:Maintain the traceability and integrity of certified FFB volumeSupport accurate volume reconciliation and reporting inprismaEnsure that certified FFB transactions between RSPO Certificate holders are properly documented; andEnable RSPO to review, approve, and update the relevant certified FFB volumes in theprismathrough the backendApplicabilityThe Interim Measure for FFB Announcement process applies to:RSPO Certified Mills operating under P&C Standards, where justified crop diversion occurs to another RSPO Certified mill operating under the P&C or Supply Chain Certification (SCC) Standards. The crop diversion mentioned above includes mill breakdown, annual maintenance, inspection, or other acceptable circumstances. FFB Announcement ProcessThe FFB Announcement process shall be completed as follows:The Buyer reviews and completes the FFB Announcement Form. The Buyer submits the completed form to the Seller. The Seller reviews and completes the required information in the FFB Announcement Form. The Seller obtains the Buyer’s acknowledgement and confirmation. Once completed and confirmed, the Seller submits the FFB Announcement Form to the RSPO Secretariat by filling out the online form in Qualtrics. The RSPOprismaHelpdesk verifies the form for completeness and accuracy. The RSPO Secretariat, through the Certification Unit, receives the form and initiates the verification process. If approved, the RSPO Secretariat provides the approval status to the RSPOprismaHelpdesk. The RSPOprismaHelpdesk allocates or updates the announced FFB volume inprisma. The RSPOprismaHelpdesk notifies the Seller and Buyer of the FFB Announcement status. The process is completed once the volume has been updated inprismaand the relevant parties have been notified. Required Documents and RecordsThe Seller and Buyer shall ensure that the FFB Announcement submission is complete, accurate, and supported by relevant documents, including, where applicable:Completed FFB Announcement Form;Dispatch or delivery documents;Sales or transaction records;Certificate and licence information;Any other supporting documents required for verification. All relevant records shall be maintained and made available during RSPO verification, audit, or certification review. Responsibilities of Sellers and BuyersThe Seller and Buyer are responsible for ensuring that all information submitted through the FFB Announcement process is accurate, complete, and supported by proper documentation. The Seller and Buyer are obligated to the Terms and Conditions of the RSPO FFB Announcement. The Seller shall only submit the FFB Announcement after the Buyer has acknowledged and confirmed the relevant transaction details. Effective DateWhile the 2025 RSPO Certification System for the RSPO Principles and Criteria and Independent Smallholder Standards is effective from 14 May 2026, the FFB Announcement requirement shall be applicable from14 July 2026onwards. All affected RSPO Members, certificate holders, certified mills, and Certification Bodies are advised to review the process and ensure that the necessary internal procedures, records, and personnel responsibilities are in place. Access to FFB Announcement FormThe FFB Announcement Form can be accessed below:RSPO FFB Announcement FormRSPO FFB Announcement Qualtric FormFor further information or clarification, please contact theprisma Helpdeskand/orCertification Helpdesk